Overview

The AutoBookmark™ software provides functionality for automatic generation of hyperlinked table of contents for PDF documents. The hierarchical table of contents (TOC) is created from existing PDF bookmarks by inserting new pages into corresponding PDF document or saving it as a separate PDF document. The software provides fine control over visual appearance of the table of contents entries and flexible page numbering options. The functionality provides a convenient way of creating new or updating existing table of contents for PDF documents. The software can automatically find and delete any previously generated TOC and re-build table of content pages again from the current set of bookmarks.

The first thing you need to do is to click on the document where you would like the table of contents to be inserted. I have just selected the very top of the document. Next, go to the References tab and then find the Table of Contents button on the very left. By selecting this, you are given a few options.

1. In the table of contents document, insert a Reference Document field for each document that you want to include in the table of contents, as follows: Click the Insert tab. From the Quick Parts.
2. Obviously changing it to ‘ o “1-4”’ will also include Heading 3 in the table of contents. ‘ 3-4’ omits page numbers from levels 3 and 4 ‘ b “Chapter 1”’ will build a table of contents for all the content in the bookmark called “Chapter 1”. This is how you can create a table of contents for just a section of a document.
3. As with my other pages, I add text to my page that uses my 'Table of Contents' Paragraph Style in my footer. Then, all I have to do is return to my table of contents. Select it using the Selection Tool, and then go to Layout Update Table of Contents. And there you have it, my table of contents has been automatically updated.
4. Click in your document where you want to create the table of contents. If you’d like it to appear on its own page, insert a page break (Ctrl+Enter) before and after inserting the ToC.

Functionality

Table of contents generation (TOC) is available in the following modes:

1. Generating TOC for a single PDF document and inserting it into document itself.
2. Generating TOC for a single PDF document and saving it as a separate PDF document.
3. Generating Master TOC for multiple PDF documents and saving it as a separate PDF document.
4. Visual Page Index provides an alternative way to add a visual table of contents to PDF documents. Use it to generate page index with hyperlinked thumbnail images of PDF pages.

TOC for a Single PDF Document

The table of contents is generated from the document's bookmarks and is automatically hyperlinked:

Master TOC for Multiple PDF Documents

The 'master' table of contents is generated based on bookmarks from multiple PDF documents and is hyperlinked to point to original PDF files:

Internal and External Table of Contents

The software can generate both internal and external table of contents. Internal TOC is inserted into a specified location within the document itself (typically somewhere at the beginning of the document). External TOC is saved as a separate PDF document and each TOC entry is linked back to the main document(s).

Visual Appearance

The software provides selection of separate text styles to use for generating various parts of table of contents. Choose separate font, text size and color for the TOC title and 4 levels of the headings. Both line spacing and level offset can be customized. Optionally, text color for each entry can be inherited from the corresponding bookmark.

Customizing TOC Title

The document metadata properties (such as document “Title” or “Author”) can be used within the title text. For more complex customizations, use Acrobat JavaScript scripting method to change both the content and the visual appearance of the title. The example below shows a 3-line title that is generated using document's metadata properties with each line using a different text style:

Hyperlinks

Each TOC entry has the same hyperlink (PDF 'action') as a corresponding bookmark. The hyperlink can be of any kind and point inside or outside of the current PDF document. The page numbers are displayed only for TOC entries created from bookmarks that point to a page in the current PDF document. TOC entries that do not point to a page will have no corresponding page number displayed.

The following example shows TOC entry link 'action' (as displayed by Link Inspector tool):

Table of Contents From Text File

The AutoBookmark generates TOC from a current set of document's bookmarks. However, often the desired entries for the TOC are supplied in the form of the text file. It is easy to generate TOC from a text file by first importing bookmarks from text and then generating a table of contents. Alternatively, it is possible to use any of the automated bookmarking tools to build bookmarks prior to TOC generation. The following example shows a sample tab-delimited text file with bookmarks defined that can be used to generate TOC:

Page Dimensions and Margins

The software can either automatically select page size and orientation for TOC pages (based on the dimensions of the first page in the current PDF document) or use a user-specified page size. Page margins can be individually customized as well.

Bookmark Levels To Use

Select a range of bookmark levels for building a table of contents. Bookmarks without actions can be optionally skipped. This feature provides a way to exclude certain bookmark levels from TOC.

Page Numbering Options and Styles

The AutoBookmark™ software provides 4 different option for TOC page numbers.

Page Labels

The software can use custom page labels as displayed in the 'Page Thumbnails' navigation panel and in the 'current page number' box in Adobe Acrobat. Page labels can contain any kind of text, not only decimal numbers. Page labels are great way to use different page numbering schemes within one document.

Original Page Numbers

Sequential page numbers (starting from 1) for PDF pages before the table of contents is inserted into the PDF document. Optionally, a user-specified page offset can be applied.

Named Destinations

If bookmarks are using named destinations to point to page views, then it is possible to use destinations as “page numbers” in the TOC text. This is a very flexible method that provides a way to use custom text for page labeling. It is especially useful, if it is necessary to use “logical” page numbers that are different from “physical” ones. Unlike all other methods that always provide only single “page reference” for each “physical” page in the PDF document, named destinations allow to use multiple different references to a single page. There can be any number of destinations for every page in the document

Bates Numbers (if available)

Bates numbers are special kind of identification numbers that can be added to PDF pages by 'Add Bates Numbering' function in Adobe® Acrobat® . If there are no Bates numbers assigned to the pages, then the corresponding page number will be blank.

Leader Styles

Create A Table Of Contents In A Pages Document Template

There are multiple different styles available for displaying leaders:

Custom TOC Page Labeling

There are 5 different methods how TOC pages can be labeled. Page labels are shown in the 'Page Thumbnails' navigation panel and in the 'current page number' box in Adobe Acrobat. Page labels can contain any kind of text, not only decimal numbers. TOC pages use a separate from the rest of the document page labeling scheme, because TOC pages are automatically generated and potentially can be updated later.

• Decimal numbers, such 1,2,3,4
• Upper case Roman numerals, such as I, II, III, IV, V,..X
• Lower case Roman numerals, such as i, ii, iii, iv,.. x
• Upper case alphabetic labels, such as A, B, C, D,...
• Lower case alphabetic labels, such as a, b, c, d,...

Optionally, a text prefix can be added before the auto-incrementing numbers. For example, TOC-1, TOC-2 and etc.

Insert Cover Pages

This option takes a user-selected PDF file and inserts all of its pages in front of the table of contents.

Add Custom Background

Add custom background of any complexity to every TOC page. Design a page in the separate PDF file to serve as a background and use it to customize visual appearance and behavior of the TOC pages. The first page from the “background” PDF will be placed behind the content of every generated TOC page. Use this functionality to add borders, navigational buttons or links, custom headers or footers.

Here is an example of the TOC with background PDF added. It adds some graphics and navigational toolbar.

The following example shows how to use background PDF to add custom header and footer with company information:

Another example shows use of colored background for a more informal document:

Advanced Scripting

Use custom Acrobat JavaScript code to customize TOC pages while getting fine control over PDF document properties. The Acrobat JavaScript is an extension to the commonly used JavaScript programming language that provides access to objects, properties and methods available in Adobe Acrobat.

Deleting TOC Pages

The software can automatically find existing TOC pages (generated by AutoBookmark) in the current PDF document and remove/replace them. This feature is convenient for rebuilding table of contents. This operation is also available as command in Action Wizard for batch processing.

Video Tutorial: Creating Table of Contents Using AutoBookmark

The video explains how to create table of contents from PDF bookmarks using AutoBookmark software.

How to create a table of contents link to pages in Word document?

In Word, most of time, you may type a large of contents into the document. And for reading pages better, you may split them into several parts, such as list of figures, list of tables, abstract and so on. But have you ever tried to create a table of contents’ links to pages as below screenshot shown, so that you can quickly go to the specific part while clicking at the link? In this tutorial, I introduce the method on list a table of clickable contents in Word document.

Create a table of contents link to relative pages in Word

1. Firstly, use Styles under Home tab consistently throughout your document to create your own structure in your document.

In this article, my structure looks like this:

• List of Figures (Heading 6)
• List of Tables (Heading 6)
• Acknowledgements (Heading 6)
• Abstract (Heading 6)
• 1. Introduction (Heading 1)
• 1.1 Introduction sub-section (Heading 2)
• 1.2 Introduction sub-section (Heading 2)
• 1.3 Introduction sub-section (Heading 2)
• 1.3.1 Sub-section (Heading 3)
• 2. Hypotheses and Goals (Heading 1)

2. Now place the cursor at the position you want to insert the table of linkable contents, click References > Table of Contents > Custom Table of Contents.

3. In the Table of Contents dialog, keep Show page numbers, Right align page numbers and Use hyperlinks instead of page numbers options checked, click Options.

4. In the Table of Contents Options dialog, give the level to the relative heading you use, in my case, I give the Heading 1 and Heading 6 the level 1.

Create A Table Of Contents In A Pages Document Electronically

5. Click OK > OK. Now the list of contents link to page have been created. You can press Ctrl key to display the clicking hand , then click at the content to jump to the relative page.

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Create A Table Of Contents In A Pages Document Templates